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 ......."Trusted Document Management"
 
USArchive's "Digital Mail Toolbox" 
 
           
 
USArchive has developed a Digital Mail Toolbox and Document Management solution for non-profit service providers to enable the digitizing, management and distribution of incoming mail, and all related documents, in order to improve accountability, efficiency and cash flow.
 
Nonprofit service providers are challenged with finding new ways to create value and drive new revenue streams. Realizing that the government has asked nonprofits to develop services to digitize documents entering their systems through the mailroom, USArchive, teaming with SpringCM, has created the Digital Mail Toolbox & Document Management solution that nonprofits can deliver to federal, state, and local government customers.  NISH nonprofits currently generate about $200 million a year from government mailroom management and are key players in providing contract services to government through their disabled workers.  The Digital Mail Toolbox solution was designed to connect mailrooms to in-place enterprise and document management systems in government installations.

 

USArchive has enjoyed success in preparing nonprofits to manage digital systems and create the bridge from the mail center to the document management system.  This process, when tied to document imaging and records management, creates a tremendous new source of business for non-profits that employ people with disabilities and allows customers to save significant dollars in their document operations.  Most importantly, it provides a complete platform of technology, plus the configuration and training necessary to help nonprofits become successful and upgrade their current service offerings.

 

USArchive has been recognized as a national AbilityOne Network (www.abilityone.com) partner that specializes in helping nonprofits learn new lines of Secure Mail/Digital Document Solutions. Many USArchive clients are nonprofits that hire and train disabled workers and help them create better lives for themselves by creating career independence. We are pleased that our solution, powered by the industry-leading SpringCM content management platform, can provide them with this outstanding Digital Mail Toolbox and document management services solution.

 

Learn more about SpringCM solutions

  

SpringCM is the recognized market leader in enterprise-class, on-demand content management. Led by enterprise content management (ECM) industry veterans, SpringCM delivers affordable, easy-to-deploy document management and workflow solutions in a completely Web-based environment. SpringCM's award-winning service eliminates software installations, hardware maintenance and prolonged customization cycles associated with on-premises applications.

USArchive and SpringCM create high-value solutions for clients in the following areas:

 

  • Digital Mail solutions with a significant focus in the non-profit world
  • Document management
  • Workflow solutions

 

See a demonstration or request more information by filling out the information below:

 

 
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Benefits:

The Digital Mail Toolbox & Document Management solution from USArchive brings you many important benefits including:

  • Allows nonprofits to increase market potential by 10 times the current total market
  • Configuration provides seamless hookup between mailrooms and document  management systems
  • Meets all government security standards at the highest levels
  • Accountability through audit trails and security through Verisign and encryption
  • Generate much larger profits and revenues than from existing services
  • Create expedited cash flow with direct capture deposits
  • Save valuable budget dollars by eliminating paper and storage requirements
  • Improve operational efficiency with easy-to-use workflow
  • Allow 24 x 7 access from any Internet browser
  • Ability to create a unique user experience by customizing user profiles
  • Encourages best practices in document and mailroom management
  • A fully configurable and easy to deploy solution at much lower cost than on-premise software

 

Uses:

 

  • Allows nonprofits to digitize their own mail/document operations and build resumes
  • Allows nonprofits to become competitive in commercial and government markets
  • Compatible with 250+ mailrooms being managed by the AbilityOne Network providers
  • Digitize physical mail and give authorized personnel access any place any time
  • Capture physical documents and convert to an electronic format
  • Provide fast viewing, retrieval and distribution of information
  • Control and track access to ensure the privacy of information and demonstrate compliance
  • Provide 508 Compliance for people with disabilities
  • Empower the mobile workforce with ability to receive alerts on remote devices
  • Automate processes and eliminate manual steps
  • Provide fast viewing, retrieval and distribution of information
  • Produce reports based on captured metadata
  • Provide insurance against potential threats (i.e. Anthrax being received by end users)

 

Features: 

  • Digital Library that serves as a central, secure repository of all documents
  • Capture of all mail and documents via traditional scanning, email and fax-addressable folders
  • Automatic mail routing and end user decision making
  • Full-text OCR and imaging of all documents with automatic indexing of important data
  • Routing and approval workflows to facilitate common processes
  • Document check-in and check-out to control versions and users
  • Complete auditing of every document and process touch-point
  • Pinpoint "annotation" functionality that enables you to make revisions without altering the original file
  • Full version control, retention schedules, audit trails, e-signatures
  • Automatic retention and destruction scheduling
  • Redundant backup and off-site storage to protect data and ensure continuity

 

Integration:

Using the Digital Mail Toolbox to integrate the Digital Mailroom & Document Management solution with your infrastructure, line-of-business (LOB) and email systems is a crucial component to your ability to provide value-add services. SpringCM offers a number of ways to integrate your systems from the very basic to the most elegant using our service-oriented architecture (SOA). Basic integrations can be as loosely coupled as using a flat file or as tight as using SpringCM's Web services capabilities for seamless and productive integration.